VMA Global Resourcing Group Ltd and its subsidiaries (”we”,”us”,”our”) are committed to protecting and respecting your privacy.
Our GROUP means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006.
This notice sets out the basis on which any personal data we collect from you or retain about you will be used by us.

REGULATION

The General Data Protection Regulation (“GDPR”) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). GDPR aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally collect, retain and use personal information. GDPR will be enforceable in the UK from 25 May 2018. We are committed to upholding the principles of GDPR prior to its introduction.

For the purposes of GDPR, the data controller is VMA Global Resourcing Group Ltd of 23 Bedford Square, London WC1B 3HH.

INFORMATION WE COLLECT AND HOLD ABOUT YOU

We collect information about you to carry out activities relating to our core business and ancillary services as a recruitment business. You might be:

• A candidate seeking new work opportunities (permanent or temporary)
• A client we engage with to find new recruits
• A referee
• A supplier or sub-contractor to support our services
• An employee (permanent, temporary or on a consultant basis

The information we collect and retain about you may be different depending on who you are, but will typically include name, address, private and corporate e-mail address and phone number, position and company details, compliance documentation and references verifying qualifications and experience and right to work in the United Kingdom, or in the jurisdiction in which you are seeking employment, curriculum vitae, salary details, links to professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website, marketing and event interests.

WHY WE COLLECT AND HOLD YOUR INFORMATION

As a recruitment business we are dedicated to supporting our candidates’ career aspirations and our clients’ resourcing needs and as such require a database of candidate and client personal information containing historical information as well as current resourcing requirements.

A fundamental and essential process of our business is to introduce candidates to clients for permanent employment, temporary work placements or independent professional contracts. Using your information in this way is called our Legitimate Business Interest.

We also use your information to:

• Provide you with information and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.
• Provide you with information about other goods and services we offer that are similar to those that you have already been provided with or enquired about.
• Notify you about changes to our service.
• Ensure that content from our website is presented in the most effective manner for you and for your computer.

In addition to using your information for our Legitimate Business Interest, we may also rely on contract, legal obligation and consent for specific uses of information:

• We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
• We will rely on legal obligation if we are legally required to hold information about you to fulfil our legal obligations.
• We will in some circumstances rely on consent for particular uses of your information and you will be asked for your express consent, if legally required.

Should we want or need to rely on consent to lawfully process your information we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our systems. Where consent is the lawful basis for processing your information, you have the right to withdraw your consent to this particular processing at any time.

HOW WE COLLECT YOUR PERSONAL INFORMATION

We collect personal information from a range of sources, including directly from the information you provide to VMA Global Resourcing Group Ltd or through third parties we may work with such as sub-contractors in technical and professional services and reference agencies, as well as via our website when you complete an online form, and through a range of other publicly available sources such as directories, job boards, online CV libraries, social media sites, corporate websites, and LinkedIn.

In the case of information we collect via publicly available sources, we will inform you – within 30 days, but no later than 60 days of collecting the information – that we hold the information, where the information originates from, and for what purpose we intend to retain and process the information. As part of this communication we will ask for your consent to add your information to our database.

In addition to information you may provide by completing an online form or job application on our website, there is some technical information which is automatically collected each time you visit our website, including (but not limited to) your computer’s I