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Privacy Policy

VMA Global Resourcing Group Ltd and its subsidiaries (”we”,”us”,”our”) are committed to protecting and respecting your privacy. Our GROUP means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006.

This notice sets out the basis on which any personal data we collect from you or retain about you will be used by us.

The General Data Protection Regulation (“GDPR”) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). GDPR aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally collect, retain and use personal information. GDPR will be enforceable in the UK from 25 May 2018. We are committed to upholding the principles of GDPR prior to its introduction.

For the purposes of GDPR, the data controller is VMA Global Resourcing Group Ltd of 10 Bloomsbury Way, London WC1A 2SL.

We collect information about you to carry out activities relating to our core business and ancillary services as a recruitment business. You might be:

  • A candidate seeking new work opportunities (permanent or temporary)

  • A client we engage with to find new recruits

  • A referee

  • A supplier or sub-contractor to support our services

  • An employee (permanent, temporary or on a consultant basis

The information we collect and retain about you may be different depending on who you are, but will typically include name, address, private and corporate e-mail address and phone number, position and company details, compliance documentation and references verifying qualifications and experience and right to work in the United Kingdom, or in the jurisdiction in which you are seeking employment, curriculum vitae, salary details, links to professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website, marketing and event interests. We may use your contact information to get in touch with you by phone (voice or text/SMS), email or by mail.

As a recruitment business we are dedicated to supporting our candidates’ career aspirations and our clients’ resourcing needs and as such require a database of candidate and client personal information containing historical information as well as current resourcing requirements.

A fundamental and essential process of our business is to introduce candidates to clients for permanent employment, temporary work placements or independent professional contracts. Using your information in this way is called our Legitimate Business Interest.

We also use your information to:

  • Provide you with information and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

  • Provide you with information about other goods and services we offer that are similar to those that you have already been provided with or enquired about.

  • Notify you about changes to our service.

  • Ensure that content from our website is presented in the most effective manner for you and for your computer.

In addition to using your information for our Legitimate Business Interest, we may also rely on contract, legal obligation and consent for specific uses of information:

  • We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

  • We will rely on legal obligation if we are legally required to hold information about you to fulfil our legal obligations.

  • We will in some circumstances rely on consent for particular uses of your information and you will be asked for your express consent, if legally required.

Where consent is the lawful basis for processing your information, you have the right to withdraw your consent to this particular processing at any time.

We collect personal information from a range of sources, including directly from the information you provide to VMA Global Resourcing Group Ltd or through third parties we may work with such as sub-contractors in technical and professional services and reference agencies, as well as via our website when you complete an online form, and through a range of other publicly available sources such as directories, job boards, online CV libraries, social media sites, corporate websites, and LinkedIn.

In addition to information you may provide by completing an online form or job application on our website, there is some technical information which is automatically collected each time you visit our website, including (but not limited to) your computer’s IP address, browser type and version, the date and time of your visit, and which pages you visit. This information is collected via cookies. Please visit to see our Cookie Policy.

We use this technical information to:

  • Administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

  • Improve our website to ensure that content is presented in the most effective manner for you and for your computer.

  • Allow you to participate in interactive features on our website, when you choose to do so.

  • Keep our website safe and secure.

  • Make suggestions and recommendations to you and other users of our website about services that may interest you or them.

We do not undertake automated decision-making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

In the course of running our business, we may need to share your personal information with selected third parties either within or outside of the European Economic Area (EEA). Depending on who you are, these third parties may include:

Any member of our GROUP both in the EEA and outside of the EEA.

  • Clients for the purpose of introducing candidates to them.

  • Candidates for the purpose of arranging interviews and work placements.

  • Credit reference agencies, our insurance broker, compliance partners or other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.

  • Suppliers or sub-contractors for the performance and compliance obligations of any contract we enter into with them or you.

  • Suppliers or subcontractors to support our services.

  • Analytics and search engine providers that assist us in the improvement and optimisation of our website.

We may also disclose your personal information to third parties in the following circumstances:

  • In the event that we sell or buy any business or assets, in which case we will disclose your personal information to the prospective buyer or seller of such business or assets.

  • If the GROUP or substantially all of its assets are acquired by a third party, in which case personal information held by the GROUP about its candidates and clients will be one of the transferred assets.

  • If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of the GROUP, our candidates, clients, or others.

The lawful basis for third parties to process your personal information include:

  • Their own legitimate business interests.

  • Satisfaction of their contractual obligations to us as our data processor.

  • For the purpose of a contract in place or in contemplation.

  • To fulfil their legal obligations.

The information that we collect from you may be transferred to, and stored at, a destination outside of the EEA, but within the GROUP. It may also be transferred to third parties outside of the EEA for the purpose of providing our recruitment services. It may be processed by staff operating outside of the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal information, you agree to this transfer, storing or processing. The GROUP will take all reasonable steps to ensure that your information is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of information transmitted to us through our website and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

All of the data we capture is stored on a secure server and encrypted. It is only accessible by authorised users and we deploy many security systems to ensure unauthorised access it not permitted and access is only granted to approved and authorised users. Data transmitted between the internal user and the server is encrypted to ensure it is protected in transit.

We understand our legal duty to retain accurate information and only retain personal information for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and routinely run reports to identify and remove data that we no longer have a legitimate business interest in maintaining.

We try to ensure the information we hold about you is accurate by:

  • Enabling you to manage your information by contacting our Data Protection Officer at and to review whether the details we hold about you are accurate.

  • Enabling you to keep in touch with us so you can let us know of changes to your personal information.

The criteria we use to determine whether we should retain your personal information includes: