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Marketing (Corporate) Events Co-ordinator – 6 Month FTC

  • Location

    London

  • Sector:

    Marketing , Interim

  • Job Type:

    Fixed Term Contract

  • Salary:

    £30,000 - £40,000 depending on experience

  • Contact:

    Danielle Hanson

  • Contact Email:

    dhanson@vmagroup.com

  • Job Ref:

    DH914120

  • Consultant:

    Danielle Hanson

VMAGROUP are working with an award winning financial business to find a Marketing (Corporate) Events Coordinator. For 6 months, the successful candidate will work closely with the Marketing Leaders, to deliver client facing events and client hospitality across all businesses. Proven experience of helping to co-ordinate multiple events, a good understanding and experience of event management in an in-house environment is required. The successful candidate will have the opportunity to co-ordinate and help deliver events which fulfil objectives for specific businesses. This will include project management of the event, pre/post event evaluation, managing and analysis of budgets, supporting list management, venue sourcing and contract negotiation, together with event branding, catering, speaker liaison and co-ordinating all logistics.

Responsibilities of the Marketing (Corporate) Events Co-ordinator

  • Planning and co-ordinating a diverse range of events 
  • Supporting the marketing team to finalise event briefs when required
  • Brief and manage internal and external suppliers, including venue searches as necessary
  • Produce project plans and timelines to deliver events and keep them on track
  • Set up and attend regular planning meetings and keep core team updated on progress
  • Creating websites for events as well as online registrations
  • Use the Client Information System, Event Management Tool and other relevant applications to support the delivery of events
  • Regular communications with clients as well as dealing with all queries and requests
  • This role will involve working closely with the LOB Marketing Leaders, to deliver client facing events and client hospitality across all businesses. Proven experience of helping to co-ordinate multiple events, a good understanding and experience of event management in an in-house environment is required.
  • The ability to co-ordinate and help deliver events which fulfil objectives for specific businesses.
  • This will include project management of the event, pre/post event evaluation, managing and analysis of budgets, supporting list management, venue sourcing and contract negotiation, together with event branding, catering, speaker liaison and co-ordinating all logistics.

Person Specification for the Marketing (Corporate) Events Coordinator:

Essential

  • Events Management Degree or equivalent qualification
  • Excellent communication skills, demonstrating a proactive and solution-focused approach
  • Previous experience in an events co-ordinator role within a corporate environment
  • A fast learner who wants to progress in their career to be able to manage large scale complex events in the future
  • Excellent IT skills, particularly in Word, Excel and PowerPoint, plus an ability to grasp new software quickly
  • Ability to be self-sufficient and manage own workload once it is assigned
  • Proactive approach in undertaking a variety of responsibilities and able to work under pressure within a fast paced environment
  • Flexibility to travel 
  • Able to demonstrate accuracy and thoroughness and able to monitor own work to ensure quality
  • Flexible in working outside of core hours 
  • A key team player including supporting team members as necessary.
  • The flexibility to travel is essential.

Desirable

  • Knowledge of European events would also be advantageous
  • Proven project management experience, including continually monitoring deadlines, communicating effectively and problem solving
  • Previous proof reading experience with an excellent eye for detail
  • Experience of handling logistics for events, database management and working with external venues.
  • Working knowledge of Cvent would be desirable, but not essential.
  • The flexibility to travel is essential.

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VMAGROUP is a leading international interim and permanent recruitment and executive search specialist for communications, digital and marketing. Specialist practices cover internal and change communications, external communications, investor relations, public affairs, marketing, digital and agency services.

VMAGROUP has an international presence with five offices across Europe. We have a reputation for providing leading consultancy services and advice supported by in-depth knowledge of the professions we recruit for. Our thought leadership and benchmarking studies have become go-to resources for the communications and marketing industry supporting planning and decision-making.

VMAGROUP is committed to equal opportunities and is a Diversity Pledged Recruiter.