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Marketing (Corporate) Events Co-ordinator – 6 Month FTC

Marketing (Corporate) Events Co-ordinator – 6 Month FTC

  • Location

    London

  • Sector:

    Marketing , Interim

  • Job Type:

    Fixed Term Contract

  • Salary:

    £30,000 - £40,000 depending on experience

  • Contact:

    Danielle Hanson

  • Contact Email:

    dhanson@vmagroup.com

  • Job Ref:

    DH914120

  • Published:

    7 months ago

  • Expiry Date:

    2019-03-31

  • Consultant:

    #

VMAGROUP are working with an award winning financial business to find a Marketing (Corporate) Events Coordinator. For 6 months, the successful candidate will work closely with the Marketing Leaders, to deliver client facing events and client hospitality across all businesses. Proven experience of helping to co-ordinate multiple events, a good understanding and experience of event management in an in-house environment is required. The successful candidate will have the opportunity to co-ordinate and help deliver events which fulfil objectives for specific businesses. This will include project management of the event, pre/post event evaluation, managing and analysis of budgets, supporting list management, venue sourcing and contract negotiation, together with event branding, catering, speaker liaison and co-ordinating all logistics.

Responsibilities of the Marketing (Corporate) Events Co-ordinator

  • Planning and co-ordinating a diverse range of events 
  • Supporting the marketing team to finalise event briefs when required
  • Brief and manage internal and external suppliers, including venue searches as necessary
  • Produce project plans and timelines to deliver events and keep them on track
  • Set up and attend regular planning meetings and keep core team updated on progress
  • Creating websites for events as well as online registrations
  • Use the Client Information System, Event Management Tool and other relevant applications to support the delivery of events
  • Regular communications with clients as well as dealing with all queries and requests
  • This role will involve working closely with the LOB Marketing Leaders, to deliver client facing events and client hospitality across all businesses. Proven experience of helping to co-ordinate multiple events, a good understanding and experience of event management in an in-house environment is required.
  • The ability to co-ordinate and help deliver events which fulfil objectives for specific businesses.
  • This will include project management of the event, pre/post event evaluation, managing and analysis of budgets, supporting list management, venue sourcing and contract negotiation, together with event branding, catering, speaker liaison and co-ordinating all logistics.

Person Specification for the Marketing (Corporate) Events Coordinator:

Essential

  • Events Management Degree or equivalent qualification
  • Excellent communication skills, demonstrating a proactive and solution-focused approach
  • Previous experience in an events co-ordinator role within a corporate environment
  • A fast learner who wants to progress in their career to be able to manage large scale complex events in the future
  • Excellent IT skills, particularly in Word, Excel and PowerPoint, plus an ability to grasp new software quickly
  • Ability to be self-sufficient and manage own workload once it is assigned
  • Proactive approach in undertaking a variety of responsibilities and able to work under pressure within a fast paced environment
  • Flexibility to travel 
  • Able to demonstrate accuracy and thoroughness and able to monitor own work to ensure quality
  • Flexible in working outside of core hours 
  • A key team player including supporting team members as necessary.
  • The flexibility to travel is essential.

Desirable

  • Knowledge of European events would also be advantageous
  • Proven project management experience, including continually monitoring deadlines, communicating effectively and problem solving
  • Previous proof reading experience with an excellent eye for detail
  • Experience of handling logistics for events, database management and working with external venues.
  • Working knowledge of Cvent would be desirable, but not essential.
  • The flexibility to travel is essential.
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